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Event Planning

Running an event 

There are TWO main steps to hosting an EVENT on the McMaster University Campus:

Step 1:  Completing an Environmental & Occupational Health Support Services (EOHSS) form and appropriate waivers.

  • Do you need an EOHSS form to hold an event?  YES!
  • An EVENT is ANYTHING an MSU club does ON or OFF the McMaster Campus. 
  • EXCEPTION:  any booking on the McMaster University Student Centre (MUSC) 2nd floor does NOT require an EOHSS form.  This includes Clubspace.
  • How do I complete an EOHSS form?  Use your OFFICIAL (xxxxxxx@mcmaster.ca) email address and your EOHSS club PIN number.
  • ALL EOHSS forms MUST be approved by the Clubs Administrator and an EOHSS staff member.  This is done automatically online.
  • Waivers are required for specific events, such as  Bus Trips, Film showings, absolutely any event involving Alcohol, and any event involving Participatory Sports.

EOHSS Website

EOHSS Event Approval (hard-copy) 

EOHSS Waivers

Bus Monitor Contract

Film Event Form

Film Event Form.pdf (237 KB)

Step 2:  Booking space on the McMaster University campus.

Booking with Conference & Event Services

Conference & Event Services book space for nearly everywhere on campus, except for:  the Student Centre (booked through MUSC Administration)  and HSC (booked through FHS). Please note, clubs can only book rooms on the first floor of MDCL.

First, make sure you have completed your EOHSS form.  Then, go to the Conference & Event Services Website to complete the space booking form.

Booking with McMaster University Student Centre

MUSC Adminstration helps you book rooms (2nd floor and 3rd floor), information and bake sale tables and banner space in the Student Centre.

To book banner space, tables, and meeting room with MUSC, please fill out a Student Group Privilege Form. Once this is complete please to complete the appropriate booking form located on the MUSC Website.

NOTE- If you are booking space, on the 3rd floor, please complete a Meeting Request form first. If the space is available it will be put on HOLD for your group. You will then need to complete an EOHSS form, and submit it to MUSC (via email), who will then CONFIRM the booking,

Please be advised that only the executives listed on the Student Group Privilege form can book space with MUSC administration

Booking with Faculty of Health Sciences

To book rooms with FHS, please complete the booking forms on their website

Other On-Campus Space Bookings

Univeristy Club ucevents@mcmaster.ca
Celebration Hall catering@mcmaster.ca
Institute of Applied Health Sciences IAHSroombookings@mohawkcollege.ca

Please direct any questions to Jenna Courage, MSU Clubs Administrator (clubs@msu.mcmaster.ca) 

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