Event Planning

There are TWO main steps to hosting an EVENT on the McMaster University Campus:

Step 1:  Completing an Environmental & Occupational Health Support Services (EOHSS) form and appropriate waivers.

Every club MUST fill out an EOHSS form for EVERY event taking place on or off campus. The only exception is any event taking place on the McMaster University Student Centre (MUSC) 2nd floor, including Clubspace.

Clubs must complete their EOHSS forms on the EOHSS Website with their official club McMaster email address and unique EOHSS pin provided at clubs training.

ALL EOHSS forms MUST be approved by the Clubs Administrator and an EOHSS staff member. This is done automatically online. Do NOT host your event if it has not been approved by EOHSS.

*Please note: Waivers are required for specific events, such as  Bus Trips, Film showings, absolutely any event involving Alcohol, and any event involving Participatory Sports.

EOHSS Event Approval (hard-copy) 

EOHSS Waivers

Bus Monitor Contract

Club Movie Nights

If you are a club hosting a movie night, you must fill out a Clubs Film Event Form, bring it to the Clubs Administrator to sign, and scan it and attach it to your EOHSS form for your event.

Step 2:  Booking space on campus.

Booking with Conference & Event Services

Conference & Event Services book space for nearly everywhere on campus, except for:  the Student Centre (booked through MUSC Administration)  and HSC (booked through FHS). Please note, clubs can only book rooms on the first floor of MDCL.

First, make sure you have completed your EOHSS form.  Then, go to the Conference & Event Services Website to complete the space booking form.

Booking with McMaster University Student Centre

MUSC Adminstration helps you book rooms (2nd floor and 3rd floor), information and bake sale tables and banner space in the Student Centre.

To book banner space, tables, and meeting room with MUSC, please fill out a Student Group Privilege Form. Once this is complete please to complete the appropriate booking form located on the MUSC Website.

NOTE- If you are booking space, on the 3rd floor, please complete a Meeting Request form first. If the space is available it will be put on HOLD for your group. You will then need to complete an EOHSS form, and submit it to MUSC (via email), who will then CONFIRM the booking,

Please be advised that only the executives listed on the Student Group Privilege form can book space with MUSC administration

Booking with Faculty of Health Sciences

To book rooms with FHS, please complete the booking forms on their website

Other On-Campus Space Bookings

Univeristy Club ucevents@mcmaster.ca
Celebration Hall catering@mcmaster.ca
Institute of Applied Health Sciences IAHSroombookings@mohawkcollege.ca

Please direct any questions to Josephine Liauw, MSU Clubs Administrator (clubs@msu.mcmaster.ca) 

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