Event Planning

There are TWO main steps to hosting an EVENT on the McMaster University Campus:

Step 1:  Completing an Environmental & Occupational Health Support Services (EOHSS) form and appropriate waivers.

Every club MUST fill out an EOHSS form for EVERY event taking place on or off campus. The only exception is any event taking place on the McMaster University Student Centre (MUSC) 2nd floor, including Clubspace.

Clubs must complete their EOHSS forms on the EOHSS Website with their official club McMaster email address and unique EOHSS pin provided at clubs training.

ALL EOHSS forms MUST be approved by the Clubs Administrator and an EOHSS staff member. This is done automatically online. Do NOT host your event if it has not been approved by EOHSS.

*Please note: Waivers are required for specific events, such as  Bus Trips, Film showings, absolutely any event involving Alcohol, and any event involving Participatory Sports.

EOHSS Waivers

Bus Monitor Contract

Club Movie Nights

If you are a club hosting a movie night, you must fill out a Clubs Film Event Form, bring it to the Clubs Administrator to sign, and scan it and attach it to your EOHSS form for your event.

Transportation Pre-Approval Form

Costs for buses hired for your event will be reimbursed as long as the club has submitted a Transportation Pre-Approval Form signed by the Clubs Administrator or Clubs Administrator Assistants. This approval form must be attached to the reimbursement.

Step 2: Booking Space on Campus

Please direct any questions to MSU Clubs (clubsasst@msu.mcmaster.ca) 

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